# MySourceBot — AI purchasing agent for distributors

> MySourceBot is an AI purchasing agent for small industrial distributors. Its AI employee, Otto, reads customer RFQs and purchase orders in Gmail, gets supplier pricing by email, applies your markup, and puts a ready-to-send quote on your phone. Nothing goes out until you tap Send, and every sent quote is added to QuickBooks Online.

Website: https://www.mysourcebot.com
Made by: MySourceBot
Status: early access (request at https://www.mysourcebot.com/#access; questions at https://www.mysourcebot.com/contact)
Full text of every page: https://www.mysourcebot.com/llms-full.txt

## What it does
1. **Otto reads the request.** Quote requests in the email body and purchase-order PDFs from your customers’ systems are read as they arrive. Every line keeps its full spec exactly as written, with mark, drawing and item numbers, and PO requirements like MTRs become a checklist. Anything Otto is unsure of is flagged for you instead of guessed.
2. **Otto asks your suppliers.** Otto drafts an RFQ to the suppliers who carry that material, without naming your customer. You approve it with one tap or by saying “send them”, and their replies are read back in automatically.
3. **Otto prices the quote your way.** Supplier cost or your price list, plus your markup, your freight and your tax wording. Every line shows where its price came from and when.
4. **You tap Send.** The finished quote waits on your phone with the total and the margin. Tap Send and it goes out as a PDF under your company’s name, and lands in QuickBooks as an estimate.

## What it never does
- Never: send anything without you. Every supplier RFQ and every customer quote waits for your approval.
- Never: invent a price. If Otto cannot find a cost, the line is flagged for you, never filled with a guess.
- Never: accept a po that doesn’t match the quote. Quantity or price differences stop the order until you accept them.
- Never: take orders from an email. Customer and supplier text is treated as data. Anything that reads like an instruction is flagged.

## Who it is for
Distributors who quote by email: fasteners and threaded rod; pipe, couplings and harness rod; valves and fittings; MRO and industrial supply.

## Works with
- Gmail
- QuickBooks Online
- Customer PO PDFs (including SAP-generated)

## Frequently asked questions
### What is an AI purchasing agent?
An AI purchasing agent is software that handles the routine work of buying and quoting for a business: it reads incoming requests, asks suppliers for prices, compares their replies, and prepares quotes or purchase orders for a person to approve. MySourceBot is an AI purchasing agent built for industrial distributors who quote by email; its AI employee is called Otto.

### What is MySourceBot?
MySourceBot is an AI purchasing agent for small industrial distributors. Its AI employee, Otto, turns customer quote requests in Gmail into priced quotes, gets supplier pricing by email, and adds sent quotes to QuickBooks Online as estimates. A person approves every message before it goes out.

### Who is Otto?
Otto is the AI purchasing assistant inside MySourceBot. You talk to him the way you would talk to your buyer, by voice or by typing: “send lines 1 and 2 to Gulf Coast and Midwest”, “what needs me today?”. Otto does the reading, drafting and arithmetic, and waits for your OK before anything goes out.

### Does Otto send emails on his own?
No. Otto drafts supplier RFQs and customer quotes, but each one waits until you tap Send or tell him “send them”. The only automatic message is an optional “we received your request” reply to known customers, which you can turn off.

### Which systems does it work with?
Gmail and QuickBooks Online. Customer purchase orders can arrive as PDF attachments, including ones generated by SAP and other ERP systems. Each company connects its own mailbox and its own QuickBooks.

### How does it price a quote?
It uses your supplier’s quoted cost or your own price list, then applies your markup, quote validity, freight and tax wording from your settings. Every line records the source and date of its price, and lines without a known cost are flagged instead of guessed.

### Can I approve quotes from my phone?
Yes. MySourceBot installs to your phone’s home screen and sends a notification when a quote request arrives or a quote is ready. You can tap Send, or tell Otto what to do by voice.

### What kinds of distributors is it for?
Distributors who quote by email: fasteners and threaded rod, pipe and couplings, valves and fittings, and MRO or industrial supply. It was built inside a working fastener distributor.

### Is my data kept separate from other companies?
Yes. Each company’s customers, prices, mailbox and QuickBooks connection are stored separately, and access is restricted at the database level so one company can never see another’s records.

### How do I get access?
MySourceBot is in early access. Request access with the form on the homepage, and we will show you the quote it would have built from one of your recent RFQs before you commit to anything. For questions, use the contact form.

## Guides and pages for specific buyers
- [What is an AI purchasing agent? A guide for distributors](https://www.mysourcebot.com/ai-purchasing-agent): An AI purchasing agent reads requests, gets supplier prices, compares replies and prepares quotes for a person to approve. How it works and what to look for.
- [AI quoting software for fastener distributors](https://www.mysourcebot.com/solutions/fastener-distributors): Turn emailed RFQs for threaded rod, nuts, bolts and washers into priced quotes. Otto gets supplier pricing, applies your markup, and you send from your phone.
- [RFQ and PO automation for pipe and harness rod suppliers](https://www.mysourcebot.com/solutions/pipe-and-harness-rod-suppliers): Otto reads job-numbered RFQs and SAP purchase orders for harness rod, couplings and pipe hardware, then builds quotes and order acknowledgements you approve.
- [Turn Gmail quote requests into QuickBooks Online estimates](https://www.mysourcebot.com/solutions/quickbooks-gmail-quoting): Connect Gmail and QuickBooks Online. Customer RFQs become priced quotes you approve, sent from your Gmail and added to QuickBooks as estimates.
- [RFQ automation software for distributors](https://www.mysourcebot.com/solutions/rfq-automation-software): Automate supplier RFQs from the customer email they start in. Otto drafts supplier requests, reads price replies, compares them and prices your quote.

## Free tools and templates
- [Markup vs. margin calculator](https://www.mysourcebot.com/tools/markup-margin-calculator): Price a line from cost with markup or a target margin, and convert between the two.
- [Supplier RFQ email template](https://www.mysourcebot.com/templates/supplier-rfq-email): A copy-ready request-for-quote email with a filled-in fastener example and a checklist.
- [What is an AI purchasing agent?](https://www.mysourcebot.com/ai-purchasing-agent): What it does, how it differs from procurement software, and what to look for.
- [Watch Otto work (40 seconds)](https://www.mysourcebot.com/demo): One quote request from customer email to purchase order.

## Links
- [Home](https://www.mysourcebot.com/)
- [Request early access](https://www.mysourcebot.com/#access)
- [Video walkthrough: RFQ email to purchase order](https://www.mysourcebot.com/demo)
- [Contact](https://www.mysourcebot.com/contact)
- [Privacy policy](https://www.mysourcebot.com/privacy)
- [Terms](https://www.mysourcebot.com/terms)