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One quote request, from email to purchase order

Forty seconds, five steps. Every step that sends something or commits money waits for you.

  1. A customer emails a request for quote. A customer, Cascade Pipe, emails RFQ 11552 for 400 pieces of 1/2-13 B7 all-thread rod, 800 heavy hex nuts and 400 F436 washers, MTRs required, needed by November 7. Otto reads the email and extracts the three lines.
  2. Otto asks your suppliers for prices. Otto drafts a request for quote to the three suppliers who carry the material, without naming the customer. The owner taps Approve and send, and the RFQs go out.
  3. Supplier quotes come back and are compared. Supplier replies are read from email: Gulf Coast Fastener at $2,308.00 with 5-day lead time, Midwest Bolt and Nut at $2,446.80 in 3 days, and Pacific Rod Supply at $2,391.60 in 10 days. The lowest price is marked and chosen.
  4. Your quote is built with your profit. Otto applies the 30% markup to build the customer quote: $3,004.00 total, $696.00 profit, 23.2% margin. The quote waits on the owner's phone; one tap sends it and adds it to QuickBooks.
  5. The customer’s purchase order is checked. The customer's purchase order 4500018832 arrives as a PDF. Otto matches it to estimate 2761, confirms quantities and prices, adds the MTR requirement to the order checklist, and holds the order for the owner's review.

1/5 A customer emails a request for quote

What happens in the video

  1. A customer emails a request for quote. A customer, Cascade Pipe, emails RFQ 11552 for 400 pieces of 1/2-13 B7 all-thread rod, 800 heavy hex nuts and 400 F436 washers, MTRs required, needed by November 7. Otto reads the email and extracts the three lines.
  2. Otto asks your suppliers for prices. Otto drafts a request for quote to the three suppliers who carry the material, without naming the customer. The owner taps Approve and send, and the RFQs go out.
  3. Supplier quotes come back and are compared. Supplier replies are read from email: Gulf Coast Fastener at $2,308.00 with 5-day lead time, Midwest Bolt and Nut at $2,446.80 in 3 days, and Pacific Rod Supply at $2,391.60 in 10 days. The lowest price is marked and chosen.
  4. Your quote is built with your profit. Otto applies the 30% markup to build the customer quote: $3,004.00 total, $696.00 profit, 23.2% margin. The quote waits on the owner's phone; one tap sends it and adds it to QuickBooks.
  5. The customer’s purchase order is checked. The customer's purchase order 4500018832 arrives as a PDF. Otto matches it to estimate 2761, confirms quantities and prices, adds the MTR requirement to the order checklist, and holds the order for the owner's review.

All companies and numbers in the video are examples. Download the video (MP4) to share it.

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